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In this section of the course, we're going to shift our focus from pivot tables to pivot charts because
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these two really do go hand in hand.
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A lot of the time, once you've created a pivot table to analyze your data, you're going to want to
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present that data visually using a pivot charts.
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As we know, a picture speaks a thousand words.
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And sometimes it's a lot easier to make sense of data when it's displayed in a chart.
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Now I will say, when you're thinking about putting together a chart, you really need to consider the
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data that you want to display and only display the data that is relevant.
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And not all charts are created equally.
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For example, something like a pie chart or a donut chart tends to work better for smaller datasets.
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Whereas if you have time based data, which we do here, we're looking at values over two years, 2018
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and 2019.
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These in general are best displayed with something like a line charts.
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Now, currently, if I want to put the data that I have in this pivot table into a chart, my chart
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is going to be quite chaotic looking.
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So let's take a look at that, first of all, and then we'll explore better ways of working with pivot
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charts.
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So once you've created your pivot table, simply click in it.
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Go up to the pivot table, analyze ribbon and over in the tools group, we have a pivot chart button.
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And this is going to open up the insert chart dialog box.
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And there are many, many different chart types in Excel.
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And these chart types are divided down into different categories, and each category has many different
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iterations of that style of chart.
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Now, if you click on one of these categories and you get a message like this, it means that based
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on your data, Excel can't produce this type of chart.
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Now, as I said, this isn't ideal information because it is time based data.
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If I go to line chart and just selects to insert one of those.
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Take a look at what we get now.
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I'm going to drag this out.
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It's doing a pretty good job of displaying it, but take a look at what we've got down here.
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We kind of have it split down premium luxury standard, premium luxury standard, so on and so forth.
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And because I have quite a bit of data, it means that this chart ends up being quite wide in order
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to display this effectively.
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I would really need to stretch this out quite far.
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I couldn't have it sort of like that on the page because then no one can see the information clearly.
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Now I could very well just make it wider and display it like that.
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That isn't too much of a problem in this case, but I might want to take a look at the data that I'm
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choosing to display and refine my data before putting it into a chart.
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So let's delete out the chart, just pressing delete on my keyboard.
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Maybe I look at this data and I think to myself, You know what, actually, I'm going to rearrange
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this a little bit.
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So maybe I want to present a chart to some key stakeholders, and they're only really interested in
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seeing the gross sales per country by year.
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They're not really interested in the breakdown of the products.
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So I'm going to make some changes to my pivot table.
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I'm going to remove the product field and I'm also going to remove the range field as well.
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So now I'm simply left with a list of countries and the years, and this is a much more manageable dataset
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to put into a chart.
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So now if I go back to pivot table, analyze and click on pivot charts, I could choose something like
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a column chart.
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Or maybe I want to go back to a line chart and display it in that way.
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Now, I think in this case, I'm going to choose a column chart and click on, OK, now what about if
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I have my data organized in a different way again?
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So let's delete out this chart.
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What I'm going to do here is we're going to remove year.
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I'm going to drag country into columns, and this time I'm going to drag Monk's name down into rows.
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Now it might be that I'm only interested in displaying the top five months, so the top five months
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with the most gross sales.
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So what we can do here is we can right click and we can apply a filter.
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If we go down to filter, I have a top 10 filter in here.
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So if I'm only interested in the top five by gross sales, I can take this down to five.
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I can see items by total gross sales.
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Click on OK, and now I can put this data into a pivot chart.
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Let's go to analyze pivot charts, and this time I'm going to go for line charts, clicking OK.
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And I have my data represented in a different way.
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So the point I'm really trying to make here when you're thinking about putting your data into a pivot
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chart, is not only think about what is important to display in the chart, but also think about what
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is the most appropriate chart type.
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