Original subtitles

hey ready to start learning how to work the load board let's go once you know

when and where your driver will be unloaded and ready to go it's time to

get on the load board and start picking up loads the first thing every

dispatcher does in the morning when they open the load board is posting their

trucks by posting the trucks the dispatcher allows the brokers to find

them in the list of available trucks and call with their load offers it only

takes a few seconds to post a truck and that's exactly what we're going to do

now all right here we go so i've logged into my load board account where we will

be posting our truck for most of the demonstrations i'll be using dat load

board it's the largest load board in the united states there are many other

platforms many other load boards you can use in one of the future modules will

have a class where i will provide a list of load boards and i will explain how to

use them how to log into them some of them are free some of them you have to

pay a subscription but for the sake of this demonstration we'll use dat because

that's the load board most dispatchers use on a daily basis so here's the main

page we have a menu on the left we have some news here in the middle and on the

on the right we have a national loads count that's actually a great tool that

DAT provides to us so this is an in and out ratio so we can see how many loads

are coming into a state and how many loads are coming out of each state right

at this moment so this little

abbreviations here the names of states like Alabama, Arkansas, Arizona and we

can choose the equipment type so I have the drive-in here standard but you can

look for flatbed for reefer and for some of specialized equipment so

for example if we look let's take let's say Arizona so Arizona has 362 loads

coming in but more than 1,000 loads coming out, which means that there is

high demand for trucking. There are many loads that still need to be moved and

they haven't been moved and actually there are not so many trucks coming into

Arizona.

Almost three times more trucks, sorry, almost three times more loads need to

come out than the number of trucks coming in. This indicates to us as

dispatchers that this is a hot state and we can expect higher rates coming out of

that state coming out of arizona similar thing in california look 1 200 loads

coming in so there are many coming in but actually there are more than 3 000

coming out so again almost three times more loads coming out this indicates

that california is a hot state so the demand for transportation in california

with this equipment was driving is very high which means that carriers that are

that have trucks in california right now can expect higher rates to come out of

that state on the contrary if you we look for example at colorado here the

situation is different 530 loads coming in 213 loads coming out which means that

there's going to be more trucks than loads in this area in the state in

colorado and this indicates the opposite as for arizona and california meaning

carriers can expect lower rates coming out of that state so we'll look at more

tools and market analysis indicators in future modules but for now what we're

interested in is posting our truck so here in dat i can press

on my trucks right here actually i'm already on it oh no i'm not on it there

you go so first thing you have to do is add a truck if i'm already at this patch

i'm already working i will have my trucks already here in the system but i

have to add a truck we will be adding

a truck for one of our drivers Quinton if you remember he's in Jacksonville

Florida and he has a reefer trailer so over here truck details full or partial

so are we going to be moving full loads or partial loads it's standard to move

full loads we'll also talk about how to work with partial loads but most of the

transportation in the US is done with full loads and then for the equipment

type I have to choose my trailer which is a reefer so it's right here With

abbreviation are there you go and then the lengths we were saying the Quinton

has standard Equipment just like most of the trucks and trailers in the US. So

the lengths will be 53 feet

and the weight when they write weight they mean what is the maximum load

weight that we can carry and i mean typically it's about 44 000 pounds for a

reefer it all depends on your driver when you start working with a new

carrier they will tell you what the maximum weight they can carry some

carriers for example don't move more than 42 000 others don't move more than

40 000

depends on their preferences and how old their equipment is but for this scenario

i'll just put maximum which is going to be about 44 000 pounds some can even

carry 45 000 pounds

And then post detail.

So location, origin, where is my truck located now? I want the brokers to know

where my truck is so they can offer me loads that are specific to the location

of my truck. So for the origin, we said Quinton is based in Jacksonville,

Florida. So that's what I'm going to put in.

Jacksonville. I should come out now. There you go.

So Jacksonville FL, Jacksonville, Florida, because as you can see, there

are many Jacksonvilles in the US and they're all in different states, North

Carolina, Georgia, Missouri.

Our truck is in Jacksonville, Florida.

And then for the destination.

It says here, leaving destination empty will open you up to go anywhere. So if I

leave it empty, brokers will know that my truck is willing to go anywhere. They

can just call me or send me an email and throw in their offers, anything coming

out of Jacksonville. But we were saying that Quinton would like to stay in

Florida or maybe go out to Texas. So he really has two routes. He can either go

south. in the state of Florida or he can go west to Texas.

We can do this in multiple posts. So we can post this same truck that is going

to Florida and then post it again saying that it's going to Texas or we can

actually put them both together. So if I put Florida here and then I put a comma

and then I put Texas.

You see, I actually took out the comma. But this allows me to put multiple

states. So I'm saying I'm willing to stay in Florida. I'm also willing to go

to Texas. So I can let brokers know that I'm willing to go both destinations.

And then available dates.

So it's showing me today's date from the 12th until the 12th.

In the US, they put first months. Then they put the date. And then they put the

year.

if let's say i didn't mind and i was willing to have my truck start moving

today or tomorrow i can also let brokers know about that so i can put from the 12

until the 13.

and this means i'm ready to pick up a load today or tomorrow but in our case

since we're using the example of quinton quinton needs to come out today so i'm

going to change it back to the 12s so the brokers know that they should only

be offering me loads that are coming out today

And then here there's some new functions that DAT actually provided recently set

minimum rate.

So I can let brokers know what is the minimum rate per mile I'm willing to

accept.

We don't have any specific parameters.

In real situation, you as a dispatcher would speak to the carrier and if he has

a firm rate in mind, let's say he tells you, I'm not moving anywhere for less

than, I don't know, $2.50 per mile. In that case, you can let brokers know

about it. Otherwise, you can just leave it blank. This is an optional tool for

you to use.

Now for the comments we can put some comments for the brokers if needed.

Let's say if my truck is ready to move after midday I can say

empty At midday for example like that or I can

leave any other comment

Let's say my truck is only unloading in the evening. So I can write here like

evening pickup only.

It's up to you. You have 140 characters to play with. I'm going to leave it

blank for now.

Next one is reference ID.

So if you are working in a large trucking company that has hundreds of

trucks or maybe even thousands of trucks and each of the truck has a reference

ID. for you to find, then you will be using this function.

But if you are an independent dispatcher, a freelancer, or you have a

small dispatching company, a small team, you will usually be working with small

trucking companies, small fleets, typically under 10 trucks.

So we don't really use reference IDs in my company, but if we were to dispatch

some larger carrier, they might give us IDs for the trucks and then we'll use

them. And then post options is the last thing.

you can see here in my profile I already have a phone number that's I guess our

office phone number and I have an email so I can choose either one so if I want

to receive calls from brokers I will input my phone number if I want to

receive emails I will choose the email in this case I'm going to choose the

phone number there you go let's check it again

Full truck load, reefer equipment type, 53 feet in length, maximum weight of the

load 44,000 pounds, coming out of Jacksonville, Florida, willing to go to

Florida or Texas.

Needs to come out today on the 12th and we leave the rate per mile blank, we

leave the comments blank and the reference ID blank and we're posting

this truck with our phone number. There you go. Click post.

Your truck has been successfully posted and now I can see here that this truck

has a posted status. So now brokers When they have loads and when they're looking

for trucks if they have a load in Jacksonville and they start looking for

trucks They will see my truck over here.

They will be able to view. Oh, no, sorry. That's view loads They will be

able to click on my truck and well, there you go They'll see something like

that and they will see a phone number to call they will reach out to me and

they'll offer their loads.

After you post your trucks, brokers may or may not start ringing your phone.

It all depends on the area your truck is in.

Remember, we're looking at the in and out indicator.

If there's a high demand for trucks in the area, meaning the number of

available loads is higher than the number of trucks, you'll definitely get

calls from brokers.

Most of the calls come in the afternoon or when the market is about to close.

You'll get more calls if you post a truck without specifying a delivery

location. To avoid getting too many calls, especially if you have many

trucks, you can also post with your email address instead of a phone number.

Posting a truck is a great way not only to get calls with offers, but also a way

to analyze the market.

By looking at the number of received calls and by talking to brokers, you can

understand how desperate they are to sell a load and how much they're willing

to raise their price.

Generally, when a broker calls you with a load offer, in terms of negotiation,

you are in a position of power.

The broker offers his freight and sort of asks you how much you're willing to

move it for.

Meaning, you name the price.

You can give an offer that's higher than your target price and then go down

during the negotiation process to a level that suits you.

And if you see that your phone is ringing off the hook, set a high price

and stick to it.

Brokers may not agree to it right away but they'll definitely call back later

when they're really desperate.

We actually have a reefer in Jacksonville tomorrow in our company so

I'm gonna leave this post till tomorrow to see if anyone calls on these trucks

so I can record a sample incoming call for you guys.