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Let's look at the purpose of planning,
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a one page flowchart of the entire process,
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and the importance of forming the core project team.
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The purpose of the planning stage is two-fold.
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First, to prepare an optimized plan
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to carry out the project - documenting the project scope,
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schedule, budget, and risks with an accuracy
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of plus or minus 10% - for final review and decision-making
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by the sponsor before proceeding;
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and, provide enough information so the project manager
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can easily monitor and control the progress once underway.
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To achieve this, the planning stage
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baselines the following items.
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The requirements: the quantities,
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functions, features and standards
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the project output needs to meet the objective.
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The solution definition: a description of the project result
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sufficient to plan what it will take to produce it.
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The deliverables: the end deliverables
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handed to the customer, plus all the interim work products
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the team needs to create just to get the project done.
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The precedence diagram: the enormously useful flowchart
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showing how the deliverables come together.
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Estimates: breakdowns of the resources, material,
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services, time, and cost required for each deliverable.
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The Gantt chart: a mapping of the deliverables
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across the calendar, including identification
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of the critical path that drives the end date.
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The budget: the cost, by deliverable,
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sometimes also graphed across time.
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And the risk register: a baseline of the risks
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and their likely costs and schedule impact.
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