All language subtitles for File Structure and Media management File Structure and organ

What's going on, guys?

Today's
video is all about file organization.

I know it might sound boring,
but I promise you

this is one of the most important things
to know to be a fast and efficient editor.

I feel like file organization
is one of those things that.

You know, editors and people
that deal with files on computers.

You know, we talk about.

You know, what settings we use in Premiere
Pro are shortcuts, all this and that.

But no one really talks
about file structure.

And I know how important it is
to structure your files in a way

that allows you to easily access files
from any date, any year, any project.

And when done right, it'll save you
so much time from having to unnecessary

early go into a ton of different folders
to try to find your file or project.

You'll know exactly where to go
right away.

So yeah, that's
really why I wanted to make this video,

because I understand the importance
of file organization and file management.

And, you know, this is like the foundation
to what I do, you know?

What does it mean to be an editor?

An editor is someone that deals with files
and creatively puts them together,

you know, in a timeline.

How good of an editor
can you really be if you're not able

to very quickly access your files
and know where everything is?

Right?

I personally know many editors
that just can't keep up

with their workload, mainly
because of how unorganized they are.

They don't label things.

They keep multiple files from different
unrelated projects on the same drives,

and they keep files from the same project
in separate places,

for example, as they might have some files
on their desktop and someone to drive.

And they don't organize by date,

making them spend much more time
looking for files

and setting themselves up
for failure in the future

when they have to go back
and look for the footage

or rolling files within Premiere Pro.

But yeah,

file organization and file structure
is something that I live by and something

that I'm going to be preaching a lot
about throughout this course.

And to be straight up with you guys.

If I wanted to work with one of you
or hire you for a job in the future,

I would love to see these organization
skills implemented into your workflow.

So with that being said,
let's jump onto my computer.

I want to walk you guys

exactly through the file structure
I use on my hard drives.

All right, so let's open up my glyph
7.6 terabyte drive here.

Now, as you can see,
I have a bunch of different folders here.

These are all different trips and projects
that I've done.

Now, as you can see, the way that they are
labeled

is with a bunch of numbers at first,
and those numbers are the dates.

So this one here, this is 19,
that's 2019, the 12th month, December 23.

So 2019, December 23.

I always start my folders with the date
here organized like this, because

when I organize by name, it will list
all of the folders in chronological order.

That's worked really well for me,

and it's a great way
to look at all of your folders

and know what year, what month,
what day each project started at.

Now, if we go into one of these folders
that's going to Saudi Arabia,

we can look into this a bit further.

As you can see,
we have four different folders here.

We have video
photo project files and temp.

So now you might be wondering why.

Is video and photos
separated into two folders?

Why don't you just keep the photos
and videos in the same folders,

you know, of the days that they were shot?

And the reason I separate photos
and videos is because when I'm done

shooting a project, what I like to do
is just take the video folder

and drag it right into premiere.

And Premiere

will have the exact same file structure
that is within this video folder.

It's going to have

all of the main folders,
all the subfolders, the exact same layout.

Now if we have photos
scattered in between each folder.

Especially raw photos and premiere,
we'll spend a ridiculous amount of time

importing all of your files.

Because for some reason
when you try to import S.R.

two files or any kind of raw photo files,
it just takes so long.

And then at the end it just gives you
a pop up message saying that

it couldn't import any of your raw photos
and a lot of that time was just wasted.

So that's the reason I like to separate
photo and video.

I know some people

like to have both their photo
and video content in the same folders.

I personally like to split it up and it's
worked really well for what I do, but

let's go into the video folder here first
and let's check out the layout in here.

Now, as you can see, there are 14

folders here
two weeks out in Saudi Arabia.

And if we click the name, it'll organize
everything in chronological order.

And just like the previous folders,
every single day starts with the date.

This was 2019, December 14th,
and then a dash

and then a little bit of an explanation
of what happened in that day or, you know,

what was the main. Location
that we. Shot in.

Just so when I'm looking at the folder,
I could be like, Oh, I remember

this day here we went and saw the Tombs
and we also took a flight, you know, just

a really brief description to summarize
what content we captured in that day.

Now, if we open up one of these folders,
we can see

we have a bunch of different cameras
within this folder.

In this case, we have the Blackmagic
Pocket cinema camera, we have the GoPro

max race drone,
Mavic two and Mavic Air Jordan.

Now, the reason this folders called Mavic.

Air Jordan is because my friend Jordan.

Was out there with us,
and that was his Mavic air

and because we had two Mavic air's.

I like to separate them with either
the numbers

one and two or with the person's
name at the end of it.

That way we can differentiate
who was using each camera In this project.

We had a couple of Mavic. Air,
so we separated them by name.

And that's pretty much the structure
of the entire trip.

As you can see down here.

I also have this time lapse folder.

This is a folder that I just keep.

All the time lapses from the entire trip.

So the reason I like to have all my time

lapses in one folder is because
when I'm processing all the time.

Lapses in DaVinci Resolve,

I like to just be able to select
all of them from the one folder.

And not have to scavenge for them.

Among all the.
Other folders in the. Project.

I could just find all of them in one place
and then process them very.

Easily that way.

Now let's
go back to the main project folder.

If we go into the photo folder, you'll see
that it is the exact same structure.

Except in this folder you'll only find
photos from all the different cameras.

In this one we have the five dx,
we got Mavic two and so on.

Same kind of structure, except it's
just with photos now within every single

main project folder like this Saudi
Arabia one, I have a project files folder.

This is the folder where I'm going
to keep all of my project files.

So any video related project files
like After Effects,

Premiere Pro DaVinci Resolve,
that's pretty much it.

Any Photoshop

or Lightroom or any photo related apps,
I would save that kind of stuff

within the photo folder,
so not in this one.

I typically just leave my project files
for any video work.

And as you can see in here, I have a bunch
of copies of the Saudi Arabia project.

I also have a folder here
for After Effects.

These are just the Adobe
premiere autosave folders

and just the folders that premiere
automatically creates.

So in the Project Files folder,
you can see that I also have a bunch

of different assets like sound effects
and like lens flares, stuff like that.

So any time I'm working with any kind of
extra assets like sound effects.

Or whatever,

I'm going to drag them into the project
files folder first before

dragging them into Premiere
Pro, especially.

If you're going to be collaborating

with other editors,
you're going to be handing off your.

Drive to other people.

It's really. Really important to.

Have all the assets, you know,
all the files within the project file

in one folder on OneDrive.

Because otherwise you will run into issues

in the future
when you're trying to locate.

Files that aren't in your original project
file folder.

So it's.

Actually really good practice
to keep everything in one place

just so you can be as organized
and efficient as.

Possible.

And now if we go back, you can also see
that we have this temp folder.

Temp just stands for temporary.

Now what this temporary folder is used for

is when I'm. Out in the field,
when I'm out working, I'm filming all day.

At the end of the day,

I need to dump all of the cards
from every single camera that I have now.

At the end of a big shooting day,
I might have to dump like eight or ten

cards, right?

So the way that I dump all of my memory
cards is I will remove all of my memory

cards, put them next to my computer,
plug them in one at a time.

So let's say I plug in the Mavic
two memory card, pops up on my computer.

What I'll do is go into the memory card

and I will rename the folder in there
to Mavic two.

Then I will transfer that folder
into the temporary

folder on my drive, and then I'll wait
for the transfer to complete.

Once the transfer has completed,
I will check both of the file

sizes on both my hard drive
and the memory card and make.

Sure that they match up exactly
when I see that both of the file

sizes are exactly the same,
that's basically my clearance to.

Format the memory card and eject it.

Now I'll do that
for every single memory card.

Always making sure that the file sizes
are exactly the same on

both the hard drive and the memory card.

Before I wipe the memory card,
then I will have all my individual cameras

within the temp folder

and then from there I'll be able
to organize them into the video and.

Photo folders on my drive.

At my own leisure. I'll be able to do.

That whenever I want.

You know, good practice is to do it
right away.

After you've dumped all of your cards
in the temporary

folder, just start organizing those files
right away.

But in all honesty, you know,
if I'm on a big job, it's late at night.

I need to get some sleep.

I'll just dump everything
into the temporary folder, and.

Then I'll leave it to the next day.

But it's not going to be an issue

because I've labeled everything
and everything's organized within.

The temporary folder.

All I have to do is go back in there

and then just reorganize it
into the folders on the drive.

And because all those files
are already on your drive,

you don't actually have to wait for things
to copy over.

When you drag. It into the video or photo
folder, it will instantaneously

move to that folder.

So that method has definitely worked
really well for me.

Maybe if you're not working
with so many cards,

you know
you don't have to use this method.

But if you're dealing
with a lot of information,

this is the method that I've been using
and it's worked really well for me.

So it's not necessary for you guys to copy
my structure.

Exactly.

But what is important is that you do have
some kind of structured system

to organize your files
and that you stick to it

because without structure
you will run into issues in the future.

And that is the last thing that I want
you guys to have to deal with.

But yeah, that's it for this video.
I hope that you guys enjoyed.

I hope you learn something new
and I'll catch you in the next one.