All language subtitles for 01 Data Sensitivity Labels for Data Management (Transcribed on 13-Jul-2023 22-14-09)

Hey, it's Tim here in 23.2. Tableau have added the capability of adding sensitivity labels

to a data set as part of the data management add-on as part of data lineage. There's a whole

tree of features. Nonetheless, as ever, let me show you how this works. Let's get started.

Okay, so there's two places that you can edit this label. It's on the data sort on any specific

asset or on a specific column inside of a data set. So you can see here, I'm inside of this top

salesperson data source, and it's already marked certified. And it's got the sensitivity label to

add the sensitivity label or change it. You just go to these three dots, you get the typical drop

down menu you get with all Tableau assets. And then in there, you'll see a new option there for

sensitivity label. If you click that, you'll see that that is pretty much the only label in this

particular group of labels. What is interesting is they might add other types of labels. For example,

PII data might become a sensitivity label sort of separate like level, if that makes sense, in this

video, in this menu. And so what you can do is you can show the label, you can hide the label,

all that does is switches it on and off. And you can give a little bit of a message and context.

This message appears when you click on it. So when you click on that, it actually automatically

expands the label immediately and allows you to close it. The interesting thing is it suggests

that there's also multiple ways you can add this and I've not actually been able to get the second

way of adding sensitivity labels to work. And that is on specific fields. What should happen

according to the documentation is if you go ahead and tick one of these options, the action button

should appear. And once the action button appears, you should then be able to mark this particular

field as sensitive. So sensitivity label will appear right here. If I actually go to the

documentation on this, let's go to how to the documentation recently has become a bit of a

funny thing. So let me just finish this and I'll explain that in a second. You can see here, there's

two ways of doing it. Adding sensitivity label to the assets, the data source, the workbook,

the connection, or you can add it on the table page to specific item. And they actually show

you the process of going that going through and doing that. And how it appears, you can see here

appears, this is the one I showed you already on the asset. And this is one specifically on the

column. And the nice thing is, when it appears in the column, let's say this particular data source

has four sensitive labels, it will appear as this sort of numerated label. So it will have sensitive

data and the number of sensitive items as part of that asset. So the data source itself might be

sensitive, but also the fields might be sensitive, and you'll get a number of how many sensitive

fields are in there. And this is just a nice way of using this. Now, what they also talk about

is the fact that this is API first. So there is only one built in sensitivity label sensitive data

at the moment, using the REST API and administrator can create new sensitivity label values,

or change the name and description of an existing one. Typical additions, name and descriptions

might be public, internal, confidential, restricted, and mission critical. So by default, you get one,

but admins can go in and add more. And this also suggests that there's a little bit of an API

capability to tag specific items. So no one's expecting you to go through your Tableau server

and go manually finding every single field, there should really be an API to be able to go

and do this. But I don't know anywhere near enough about the API to actually validate whether that is

possible. But that seems to be the claim by Tableau that it's built API first. So if it's built that

way, let's hope that that is actually possible. Let me know in the comments if you are able to

validate that. Where I'm getting that API first sort of terminology, if I go here to the Tableau

new releases setup, you can see here that you get this sort of text and this feature was built API

first. And no matter where you store sensitive information today, you can import them into

Tableau. So that suggests that there is a capability to get the information and then import that sort

of tagging in into Tableau fairly easily without you having to do a lot of rework. So nice small

feature. It's part of the data management add on. So you do have to have that enabled data

management add on gives you the capability to do things like Tableau prep conductor,

manage metadata and lineage inside of the product itself, although you can use a metadata API

to extract that data and do it yourself manually if you wanted to. So that's pretty much it. Now,

what I was alluding to earlier is that man Tableau documentation has become really difficult to sort

of find if you go to what I used to do, which is go to the help page, you can see nothing's been

updated since 22.1. And I used to go to this religiously as a way of going to find the

documentation. Now, the funny thing is it has been updated, just not bothering updating the number on

that drop down. So it's almost like they've forgotten that this exists. And if you go into

that and select what's new, it does actually generally default to the latest version. And

you can see here that it's saying Tableau cloud March 2020, March 2020, March 2020 dot three. Okay.

Now, the problem is, is that when I actually look at that, and I go to something else called the

Tableau release navigator, the Tableau release navigator suggests is actually a newer release.

And so even the page itself is not being kept up to date with the same visualization, it really

doesn't make sense. So to find the documentation, what I did is I went to the Tableau release

navigator, I've made a video on this, go ahead and check it out. I'll put a link in the description.

And from there, you can then go and see the June release of Tableau cloud go in there, and you can

see everything that's new. They also do mark what's changed. So if there's a change behavior, that

also gets nicely marked. And many people keep asking me what's where's the server release

server does not get releases every release, it only gets releases every six months. So this release

does not have Tableau server, the next release will. Okay, that's pretty much it for this video.

And this documentation stuff is really frustrating me because Tableau fantastic colors quit again.

This documentation stuff is really getting to me because it's never now easy to just go and find

the original source of something coming to a vis to click on the link inside of this when it could

just be updated on the web page where most people are searching for it, and would just be a much

better experience. But nonetheless, that's that's not what's happening. So we're just going to have

to wait. But anyway, this is where I got the sensitivity labels documentation, I clicked on

that and at least somewhere, someone somewhere is doing the good work of making this easy to find

through that workbook. Thanks for watching, and I'll see you in the next video.