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sending out call sheets
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is a standard and expected practice in all films
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regardless of sides or budget
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a call sheet details the key information that cast
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and crew need to know for a single shoot day
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although he had sent multiple emails to cast and crew
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with much more detailed information
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the call sheet served as the last
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and final summary of everything the cast and crew
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should need to know for that shoot day
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the call sheet is created and email to the casting crew
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by the first assistant director the day before a shoot
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call sheets include the address of the location
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the crew call time
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which is the time the crew is expected to arrive on set
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and the call time for the actors in the cast
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you can see my notes here
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that I added a note
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to use the main Pavilion as base camp
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base camp is usually a spot close to set
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where people can go to rest
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or you know
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set their coats down
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their purses
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or whatever
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it's kind of like
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a temporary headquarters for the shoot
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also note on the call sheet
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that each actor is given a number
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and then that number is used
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to indicate which actors are working that day
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so the cast knows when they're needed
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it's also good to write down other
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important information
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that pertains to safety for the crew
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since we were working outdoors
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I put the weather conditions
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it's also kind of common to put you know
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sunrise and sunset times
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now I neglect to do that here
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but the contact information for the nearest hospital
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in case of emergency
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is also something that usually goes on the call sheet
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usually you also have a tentative
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schedule on the call sheet
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including which parts of the script
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you're playing to shoot
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and you also find contact information
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for members of the crew
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but do not put contact info for the actors in the cast
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and you know
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don't hesitate to include anything else
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that you feel the casting crew need to know
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we were meeting at a large camp
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which is a little bit unusual
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so to make it easier for everyone to find base camp
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you know the sets
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and the bathrooms
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and know where to park
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and all that stuff
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I included a separate map of the location
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with the call sheets
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if you're making a call sheet
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you can find great templates online for free
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to help you get started
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using call sheets will make sure that the cast and crew
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have what they need
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to make it to set safely and on time
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and call sheets are essential for every production
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